Chugach Management Services, Inc Department Assistant (Union) in SILVERDALE, Washington

Summary/General Description Of Job:

Incumbent will utilize their expertise and knowledge of varied and advanced functions of several types of software to perform such typical duties as: editing and reformatting written or electronic drafts, i.e., transcribing reports, lab analyses, or similar material from voice tapes or handwritten or typed drafts.

Essential Duties & Job Functions:

  • Gathers data, inputs data through computer, and generates data reports, and creates spreadsheets or similar formats.

  • Processes and routes such things as submittals, daily reports, payrolls, job plans, bid packages, and associated construction and work generation information.

  • Corrects copy and makes inquiries to the originator of documents concerning missing information, or discrepancies in instructions utilizing familiarity with office terminology and practices.

  • Sets priorities and deadlines on continuing assignments in accordance with contract requirements and prior supervisory instructions.

  • Uses automated systems, such as word processing programs and other office programs on personal computers to produce a variety of documents, such as correspondence, memos, publications, forms, reports, tables and graphs.

  • Performs routine clerical tasks, such as operating copiers, filing, answering telephones, and sorting and distributing mail for the department.

  • Contacts various governmental entities and command authorities, subcontractors, construction monitors, and other Company employees for clarification / guidance when necessary.

  • Performs other related duties as assigned.

Accountable For:

  • The proper use of tools and/or equipment needed to be successful as a Department Assistant.

  • Completing all mandated training requirements per government and management directives.

  • Timely and cost effective performance of duties.

  • Timely completion and accuracy of all departmental work.

  • Dealing with a variety of people in a professional, courteous manner in diversified situations.

  • Adherence to established company safety policies and good industrial and office safety practices.

  • Compliance with company Standard Operating Procedures and Personnel policies and procedures.

  • Having the ability to work well under pressure.

Mandatory

  • Secret Clearance active within last year.

  • High school education or equivalent.

  • Two (2) years clerical experience required.

  • One (1) year personal computer experience in a professional capacity required.

  • Must be able to type 55 w.p.m.

  • Possess ability to work effectively under deadline pressure.

  • Ability to transcribe from tape, draft, or handwritten notes.

  • Ability to general documents from oral instructions.

  • Valid state driver’s license with acceptable driving record.

  • Ability to successfully pass any background checks and/or drug testing required on the contract.

  • U.S. Citizenship.

Title: Department Assistant (Union)

Location: Washington-SILVERDALE

Requisition ID: SIL10314